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Automated Forms Processing

Automated Forms Processing

Organizations encounter numerous forms and paper documents on a daily basis, yet many organizations still continue to manually process these documents. This process requires employees to manually key data into a database, which can be time consuming, expensive, and error-prone. With a proper automated forms processing system in place, organizations can realize a significant ROI through reduced data entry processing costs, while also improving processing speed and accuracy.

SoftWorks AI’s Trapeze for Forms Processing automatically extracts relevant field-data from structured forms. Once Trapeze for Forms Processing captures the extracted data, it processes and validates the information and then outputs this information into a document database. Trapeze for Forms Processing differentiates itself by being a powerful, industrial strength, yet very easy to use software solution for automated forms processing. Organizations can easily leverage this robust software solution to process structured documents immediately.

Reduce Document Processing Costs

Reduce costs while improving processing speed by replacing manual data entry with automated data extraction.

Minimize Human Error and Improve Accuracy

Reduce form processing errors through automated document handling.

Configure Business Rules Unique to Your Organization

Validate extracted field data from the invoice according to your specific business rules.

Customizable XML and Database Export

Allows for a customizable system using XML-based scripting. Automatically encodes extracted invoice information for export to database.

CPU Intel Pentium Processor or compatible 2.0 GHz and higher
Cores 4 cores (At least 8 cores is recommended)
RAM 1GB RAM per core (At least 2GB per core is recommended)
OS Windows 10 / 8.1 / 8 / 7 / 2012 / 2008

Reduce Manual Data Entry

Manually entering data from captured documents is a time consuming and expensive business process. Most organizations do not consider the time and expense associated with correcting and monitoring a poor performing form processing system. Organizations who utilize Trapeze for Forms Processing require only a fraction of the employees to process the same amount of forms. In many instances, a team of employees entering information can be reduced to a single employee overseeing the entire process. This allows other employees to re-focus on more value-added tasks, producing a concrete, measurable ROI.

Trapeze for Forms Processing’s superior accuracy and validation ensures data is extracted properly the first time, every time. With SoftWorks AI’s superior engineering and Trapeze’s XML-based control, our forms processing system can be designed for your needs – fully automating your document workflow.

Powerful Recognition for Maximum Efficiency

An automated forms processing system is only as strong as the accuracy of its recognition engine. When the recognition process is unreliable, data cannot be automatically identified and extracted. Lack of OCR recognition, particularly with respect to form/data separation, can significantly reduce the degree of touchless automation that the system can achieve.

With the highest OCR accuracy rates in the industry, Trapeze for Forms Processing eliminates the hassle of data-entry and limits the necessity of data validation and correction in document workflow. The system is built on a powerful recognition engine, comprised of the most accurate OCR engine available, check box barcode, and signature detection recognition.

Trapeze for Forms Processing combines high accuracy recognition with the flexibility of an XML-based solution. Trapeze for Forms Processing can serve as a standalone product or be engineered to integrate within an organization’s current document management workflow. With Trapeze for Forms Processing, features and options can be fully customizable for the most optimal automation settings.

Advanced Image Processing for Improved Recognition

Through advanced image processing, Trapeze for Forms Processing can produce a higher quality image document for better recognition rates. With Trapeze for Forms Processing, images are deskewed and despeckled for enhanced document quality. Our Trapeze software supports a wide spectrum of image processing features including auto-rotation, auto color inversion, auto-cropping, and color re-sampling. Trapeze for Forms Processing utilizes advanced image processing functionality, including accurate text background segmentation for enhanced image quality and improved recognition rates.

Why Automate Your Forms Processing with Trapeze?

Trapeze for Forms Processing can support structured forms such as HCFA, W2, survey, questionnaires or Purchase Order forms, regardless of their source, format, or location. By using SoftWorks AI’s intuitive user interface, organizations can eliminate time consuming coding templates. Benefits include reducing costly manual data entry by more than 80%. SoftWorks AI’s Trapeze for Forms Processing enables organizations to start processing files from day one, achieving an ROI within a month.

Highly Accurate OCR for Better, Touchless Automation

SoftWorks AI’s highly accurate multi-engine OCR enables organizations to leverage the most accurate data extraction software available. SoftWorks AI has an internal data extraction knowledge base of several thousand form types to reduce manual form setup and correction from day one.

Industrial Strength, Scalable Solution

Trapeze for Forms Processing supports a multi-user environment to view and validate documents, processing tens of thousands of documents per day. Trapeze for Forms Processing enables users to monitor the status of documents in real-time. With the Trapeze Administrator Dashboard, users can keep track of all document activity and add additional document types. Trapeze for Forms Processing also enables users to set up business rules for each document type, which can significantly reduce manual intervention by auto-validating fields, and even entire forms. Our Trapeze software integrates seamlessly with systems using the most common output formats such as XML and CSV.

See how SoftWorks AI can help your organization

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